# GeNext MedEd Foundation — Academic Resource Library Standard

Status: Institutional working standard
Purpose: Define how educational resources are created, reviewed, classified, published, updated, archived and accessed across GeNext MedEd Foundation.

## 1. Purpose
The Academic Resource Library is the long-term knowledge repository of GeNext MedEd Foundation. It preserves useful educational output from fellowships, observerships, workshops, conferences, faculty teaching, research activity and institutional programmes so that learning remains available beyond the original event or cohort.

The Library is not an uncontrolled file store. Every published resource should have a defined source, educational purpose, access level, attribution, review status and version identity.

## 2. Core collections
1. Recorded Teaching — lectures, panels, demonstrations, discussions and selected programme recordings.
2. Surgical Learning — anatomy, operative planning, technique, decision-making, safety, complications and reflective learning.
3. Reading & Guidance — selected guidelines, consensus documents, articles, protocols and structured reading pathways.
4. Programme Resources — curricula, manuals, prospectuses, learning objectives, orientation material, logbook frameworks, assessments and completion standards.
5. Conference Archive — authorised scientific programmes, faculty/session records, abstracts, educational outputs, attendance/certification references and post-event academic documentation.
6. Fellowship Archive — cohort prospectuses, curricula, academic schedules, learning resources, completion frameworks and de-identified programme outcomes.
7. Research Resources — question-development tools, protocol checklists, methodology guides, governance templates, reporting standards and attribution guidance.
8. Institutional Archive — annual reports, programme dossiers, historical milestones, approved publications and preserved academic legacy material.

## 3. Resource record
Each resource should have, where applicable:
- unique resource ID;
- title;
- collection;
- specialty / discipline;
- topic / keywords;
- resource type;
- educational purpose / learning objective;
- author / faculty / source institution;
- event / programme / cohort relationship;
- original date;
- publication date;
- current version;
- review status;
- reviewer / approving authority where required;
- access level;
- copyright / licence / permission status;
- citation / attribution format;
- patient-data / consent status where relevant;
- superseded-by / related-resource references;
- archive status.

## 4. Access levels
### Public
Suitable for unrestricted educational publication with appropriate permissions and attribution.

### GeNext member
Available to authenticated GeNext Connect members where member context or controlled distribution is appropriate.

### Programme participant
Restricted to learners/faculty associated with a defined programme, cohort or event.

### Faculty / reviewer
Restricted to teaching, review or governance roles.

### Internal institutional record
Not an educational publication; retained for governance, audit, version history or programme administration.

Access control is independent of ownership. A resource may be Foundation-owned but participant-restricted, or externally owned but publicly linked under permission.

## 5. Review status
- Draft — not published.
- Under review — academic/governance review in progress.
- Published — approved current resource.
- Update required — still accessible only if appropriate but flagged for review.
- Superseded — replaced by a newer version; retained for traceability when needed.
- Withdrawn — removed from active educational use.
- Archived — preserved as historical/institutional record.

## 6. Version control
Resources that may change should display a version or revision date. Material should not be silently overwritten where the previous version forms part of a programme, assessment, policy or institutional record.

Minimum version metadata:
- version number or date;
- change summary;
- approving/reviewing authority where applicable;
- effective/publication date;
- superseded version reference.

## 7. Clinical content governance
Clinical educational material should distinguish:
- general educational principles;
- programme-specific teaching;
- local institutional protocols;
- current external guideline recommendations;
- expert opinion / faculty practice.

Resources must not imply that educational material replaces patient-specific clinical judgement, statutory requirements or host-institution policy.

## 8. Patient information and media
No patient-identifiable clinical material should be published merely because it was used in teaching. Case images, videos, reports or operative media require an appropriate lawful/ethical basis, consent where required, de-identification and host-institution permission.

Where de-identification is used, the resource record should document that the educational publication was reviewed for unnecessary identifiers.

## 9. Copyright, attribution and external resources
The Library should prefer:
- original Foundation or faculty-authorised material;
- appropriately licensed resources;
- links/citations to external publications rather than unauthorised copying;
- explicit attribution for faculty, institutions and collaborators;
- documented permission for recordings, slides, figures or third-party material where required.

External guidelines and journal articles should generally be cited/linked according to permitted access rather than reproduced in full.

## 10. Conference archive standard
Each major event may have an archive record containing:
- event identity and authority;
- dates/venue;
- scientific programme version;
- faculty/session list;
- workshops/courses;
- abstracts/free papers/posters where publication is authorised;
- attendance/certification record references;
- selected educational resources;
- partner-role record;
- post-event academic report;
- preserved final public documents.

The archive should not retrospectively alter the authority or role of conference partners.

## 11. Fellowship archive standard
Each fellowship programme/cohort may preserve:
- approved prospectus;
- curriculum and competencies;
- academic schedule;
- orientation material;
- reading/resource lists;
- assessment framework;
- completion standard;
- de-identified programme outcomes and review summary;
- certificate-verification architecture.

Individual learner files, detailed assessments and private logbooks do not belong in the public archive.

## 12. Search and discovery
The digital Library should support filtering/search by:
- specialty;
- topic;
- resource type;
- programme/event;
- faculty/author;
- year;
- access level;
- current/archived status.

## 13. Resource lifecycle
Create / ingest → metadata → rights/consent check → academic review → access classification → publish → use → periodic review → update/supersede/withdraw → archive.

## 14. Relationship with GeNext Connect
The Foundation website explains and presents the institutional Library.

GeNext Connect can provide:
- authenticated access;
- member/programme permissions;
- personalised collections;
- programme-linked resources;
- search and filters;
- resource activity/history where appropriate;
- faculty/reviewer submission workflow;
- controlled learner access.

The permanent institutional source record and governance standard remain under GeNext MedEd Foundation.

## 15. Initial implementation priorities
1. Fellowship programme documents and November 2026 cohort resources.
2. 45th North West Zone AOICON 2026 authorised academic archive.
3. Historical GeNext workshops and programme dossiers.
4. Faculty teaching/resource submission workflow.
5. Research-methodology and governance resources.
6. Searchable GeNext Connect library layer.