# GeNext MedEd Foundation — Governance Constitution & Appointment Pack

**Document code:** GMEF-GOV-CONST-001  
**Version:** 1.0  
**Status:** Controlled draft for governing-authority review and execution  
**Prepared:** 24 August 2026

## Purpose
This pack provides the controlled records required to move governance roles from proposed/vacant status to formally constituted/assigned status. It does not itself constitute any body or appointment until approved and executed by the competent Governing Authority.

## Part A — Governing Authority Reconciliation Record

### A1. Legal entity record
- Full legal name: GeNext MedEd Foundation
- Legal form / registration particulars: [attach authoritative incorporation/registration evidence]
- Registered office: [verify from authoritative record]
- Current branch / administrative office(s): [reference approved branch-office record]
- Governing document: [MOA/AOA/trust deed/other applicable instrument]

### A2. Current governing persons
For each director / trustee / governing member record:
- Full legal name
- Designation
- Appointment / effective date
- Appointment authority/reference
- Current status
- Evidence file/reference

**Control:** No website statement, historical event role, repository access or informal title is sufficient evidence of corporate authority.

### A3. Reconciliation decision
The Governing Authority confirms that the attached authoritative records have been reconciled with the Foundation governance register.

Decision ID: ______  Date: ______  Approved by: ______

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## Part B — Academic Council Constitution Record

**Proposed body:** GeNext MedEd Foundation Academic Council  
**Committee ID:** GMEF-COM-ACAD-001

### Mandate
The Academic Council is the Foundation-level academic standards and programme-governance body. Its remit includes academic standards, programme approval/review, curriculum principles, faculty/mentor eligibility frameworks, assessment and certification standards, academic communities, and academic-quality escalation.

### Boundaries
The Council does not replace host-institution clinical governance, statutory registration, university authority, professional councils, IEC/IRB authority, regulators or other competent external authorities.

### Proposed composition framework
- Chair / Academic Lead — [to appoint]
- Foundation Governing Authority representative — [to appoint]
- Education / Fellowship representative — [to appoint]
- Research & Academic Council representative — [to appoint after constitution]
- Faculty / Mentorship representative — [to appoint]
- Quality / Assurance representative — [to appoint]
- Additional specialty/domain members — by approved term or co-option

### Operating controls
- Terms and membership recorded in the Committee & Council Register.
- Conflicts declared and managed.
- Decisions recorded with meeting/decision IDs.
- Quorum and voting/consensus rule to be approved at constitution.
- Terms reviewed at least annually.

### Constitution decision
Status until signed: **PROPOSED — NOT YET CONSTITUTED**

Effective date: ______  Review date: ______  Constituting decision/reference: ______

Authorised signature(s): ______________________________

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## Part C — Research & Academic Council Constitution Record

**Proposed body:** Research & Academic Council  
**Committee ID:** GMEF-COM-RES-001

### Mandate
Coordinate Foundation research standards, portfolio oversight, methodology support, responsible data practice, publication integrity, mentorship and research-learning pathways.

### Domain groups
- Scientific & Methodology Group
- Data & Digital Research Group
- Publication & Academic Integrity Group
- Education & Mentorship Group
- Project / Specialty Working Groups as required

### Authority boundary
This Council coordinates and reviews Foundation research activity but does not substitute for IEC/IRB, institutional permissions, regulatory approvals, trial/registry requirements, consent, privacy or responsible-institution authority.

### Proposed composition framework
- Chair / Research Academic Lead — [to appoint]
- Scientific / Methodology representative — [to appoint]
- Data / Digital representative — [to appoint]
- Publication / Integrity representative — [to appoint]
- Education / Mentorship representative — [to appoint]
- Quality / Governance representative — [to appoint]
- Project/specialty members — by approved project or term

### Constitution decision
Status until signed: **PROPOSED — NOT YET CONSTITUTED**

Effective date: ______  Review date: ______  Constituting decision/reference: ______

Authorised signature(s): ______________________________

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## Part D — Document Controller Appointment Record

**Role ID:** GMEF-ROLE-DOC-001

### Role purpose
Maintain controlled institutional documents, registers, versions, publication status, archive references and superseded-document traceability.

### Explicit limitation
The Document Controller administers records and publication control; the role does not create substantive academic, legal, ethics or programme authority.

Appointee: ______  Effective date: ______  Term/review: ______  Delegation/decision reference: ______

Access level approved: ______  Conflict declaration completed: Yes / No

Status until signed: **VACANT / UNASSIGNED**

Authorised signature(s): ______________________________

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## Part E — Quality / Audit Reviewer Appointment Record

**Role ID:** GMEF-ROLE-QA-001

### Role purpose
Conduct or coordinate proportionate internal assurance, review evidence, verify CAPA closure, identify systemic gaps and escalate unresolved institutional risk.

### Independence requirement
The reviewer should not be the sole owner, reviewer and closer of the same material non-conformity. Conflicts must be disclosed and alternative review arranged where required.

Appointee: ______  Effective date: ______  Term/review: ______  Delegation/decision reference: ______

Status until signed: **VACANT / UNASSIGNED**

Authorised signature(s): ______________________________

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## Part F — Activation Checklist

A governance body or role may move to **Constituted / Assigned** only when:
- [ ] Competent authority identified
- [ ] Constitution/appointment decision executed
- [ ] Mandate and boundaries accepted
- [ ] Named person(s) and terms recorded
- [ ] Conflict disclosures completed where applicable
- [ ] Access/permissions assigned on minimum-necessary basis
- [ ] Committee/role register updated
- [ ] Public representation reviewed for accuracy
- [ ] Review/expiry date established

## Change control
Every later appointment, resignation, reconstitution, delegation, suspension or closure must retain the earlier record and update the relevant controlled register rather than overwrite institutional history.