Actual Governance Structure Register

GeNext MedEd Foundation — Actual Governance Structure Register

Document code: GMEF-GOV-ACT-001
Version: 1.0
Status: Controlled working register

Purpose
This register converts the Foundation's governance framework into the current real-world operating structure. It distinguishes roles that are confirmed, user-reported, proposed, delegated, vacant or evidence-pending.

Status vocabulary
Confirmed — supported by retained institutional evidence or executed record.  
User-reported — stated by Foundation leadership but formal supporting evidence is not yet linked in this repository.  
Proposed — governance architecture defined but not yet formally constituted.  
Delegated — authority exists through a recorded delegation.  
Vacant — role required but not currently assigned.  
Evidence pending — likely or previously used role, but supporting institutional record has not yet been recovered.

A. Governing / corporate authority
| Governance position | Current holder / status | Evidence status | Authority scope | Required next record |
|---|---|---|---|---|
| Founder / Director | Dr Bhushan Kathuria | User-reported; formal corporate/board evidence to be linked | Strategic institutional direction subject to governing documents and applicable law | Incorporation / director register / board authority reference |
| Additional Director | Dr Amit — full legal identity to be confirmed from executed records | User-reported; evidence pending | As defined by formal corporate record / Board delegation | Complete legal name + appointment/registry evidence |
| Board / Governing Authority | Existing legal governing body to be reconciled with corporate records | Evidence pending in repository | Reserved legal, strategic and high-risk institutional decisions | Current Board register + governing documents |

B. Academic governance
| Governance body / role | Status | Current chair / owner | Mandate | Evidence / next step |
|---|---|---|---|---|
| Academic Council | Proposed | Vacant / to be formally constituted | Academic standards, programme approval, curriculum, faculty eligibility, assessment and academic quality | Constitution resolution + membership register |
| Education, Fellowship & Mentorship Governance | Framework active; committee not yet constituted | Programme-specific leadership only | Fellowship, observership, mentorship and structured education standards | Constitute standing group or delegate programme-level authority |
| Conferences & Scientific Programme Governance | Programme/event-specific | Conference Authority remains external where applicable | Scientific programme and conference documentation within actual authorised role | Event-specific authority records |
| Academic Communities | Framework active | Conveners pending by community | Specialty and cross-cutting academic participation, peer input and collaboration | Appoint conveners and retain activity records |

C. Research governance
| Governance body / role | Status | Mandate | External-boundary note | Next step |
|---|---|---|---|---|
| Research & Academic Council | Proposed | Foundation research standards, portfolio oversight and cross-domain coordination | Does not replace IEC/IRB, institutional or regulatory authority | Formal constitution + chair + membership |
| Scientific & Methodology Group | Proposed | Study design, methodology, statistics and protocol quality support | Advisory/academic unless separately authorised | Constitute under Research & Academic Council |
| Data & Digital Research Group | Proposed | Data standards, de-identification, interoperability and responsible digital/AI research | Must operate within host-institution/data authority | Constitute and define access rules |
| Publication & Academic Integrity Group | Proposed | Contribution records, publication integrity and writing support | Journal and institutional policies remain controlling where applicable | Constitute and link ETH/RES standards |
| Education & Mentorship Research Group | Proposed | Research-literacy and mentorship pathways | Academic support role | Constitute as needed |

D. Institutional operations and assurance
| Role | Status | Current assignment | Scope | Next step |
|---|---|---|---|---|
| Document Controller | Vacant / not formally assigned | Repository administration currently operational | Controlled register maintenance, version status and publication traceability; no substantive approval authority | Formal assignment record |
| Quality / Audit Reviewer | Vacant / not formally assigned | None recorded | Internal audit, CAPA verification, programme quality assurance | Appoint conflict-aware reviewer / panel |
| Institution Verification Authority | Vacant / not formally assigned | None recorded | Host-centre verification and programme-site suitability | Formal role assignment or committee mandate |
| Certificate Authority | Vacant / programme-specific pending | None recorded | Issue, correction, revocation and verification status | Assign before next controlled certificate series |
| Library / Academic Resource Review Authority | Vacant / not formally assigned | None recorded | Academic resource rights/privacy/academic review and release | Constitute reviewer pool / authority |
| Ethics / Grievance Reviewer | Vacant / not formally assigned | None recorded | Complaint, conduct, safeguarding and confidential reporting review | Formal independent appointment / panel rules |
| Appeals Authority | Vacant / not formally assigned | None recorded | Independent review of eligible disputed decisions | Designate authority independent of original decision |

E. Programme authorities
Programme authority is not assumed from founder status, faculty seniority, website administration or historical participation. Each programme should identify a named Programme Director/Owner and the approval authority that created the mandate.

Advanced ENT Clinical Fellowship
- Programme framework: established in repository.
- November 2026 cohort: Proposed until host-centre, faculty, commercial and final approval conditions are formally closed.
- Programme Director / formal approving authority: assignment record required before activation.

Research Connect
- Digital/institutional workflow framework: active as infrastructure.
- Research & Academic Council: Proposed.
- Individual projects: must remain Idea / Registered / Governance pending until project-specific requirements are satisfied.

NWZ AOICON 2026
- Conference Authority: external organising authority / NWZ-AOICON structure according to the event record.
- GeNext MedEd Foundation: institutional academic identity/role as documented for the programme; it must not be represented as replacing the conference authority.

Governance control rule
Until a role or committee is formally constituted, the website and internal records should use proposed, vacant, delegated, programme-specific, or evidence pending rather than presenting the structure as fully appointed.