Research Governance Checklist

GeNext MedEd Foundation — Research Governance Checklist

Document code: GMEF-RES-GOV-001  
Version: 1.0  
Status: Institutional working checklist

Project identification
- Project title and unique project ID
- Research question / objective
- Project type and academic community
- Principal / lead investigator
- Host and participating institutions
- Named collaborators and roles

Protocol
- Current protocol version and date
- Objectives and outcomes
- Methods / study design
- Population / inclusion-exclusion criteria
- Sample-size / analysis plan where applicable
- Data dictionary / variables where applicable
- Timeline and milestone plan

Governance determination
- Responsible institutional authority identified
- IEC/IRB requirement determined
- IEC/IRB approval / exemption / determination reference recorded where applicable
- Site permissions recorded
- Regulatory requirements mapped where applicable
- Trial / study registration mapped where applicable
- Local SOPs and institutional requirements identified

Consent, privacy and data
- Consent / waiver pathway documented
- Data source and lawful/approved use identified
- Identifiable / coded / de-identified status documented
- Access roles defined
- Data-storage location defined
- Data-sharing agreement required? recorded
- Retention / destruction / archive plan documented
- AI / digital tool use assessed where applicable

Academic integrity
- Funding and conflicts disclosed
- Contributor roles documented
- Authorship expectations discussed early
- Plagiarism / duplicate-publication safeguards
- Protocol deviations and major decisions recorded
- Publication / dissemination plan

Close-out
- Governance approvals/references preserved
- Final dataset / metadata disposition recorded
- Analysis output preserved where appropriate
- Abstract / presentation / manuscript status recorded
- Definitive citation / DOI recorded after publication
- Lessons and permitted resources transferred to institutional archive

Important: This checklist supports coordination. It does not itself constitute IEC/IRB, regulatory, host-institution or journal approval.