Clinical & Surgical Educational Media Safeguard Standard

GeNext MedEd Foundation — Clinical & Surgical Educational Media Safeguard Standard

Document code: GMEF-LIB-004
Version: 1.0
Status: Controlled working standard

Purpose
Sets additional safeguards for photographs, videos, imaging, operative footage, case discussions, pathology, voice, clinical documents and other educational material derived from patient care.

Core requirements
Use must have a legitimate educational purpose; source institution requirements must be respected; consent/authorisation must be appropriate to the intended use; identifiable information must be minimised; access must match sensitivity; and release must not interfere with clinical, legal or institutional obligations.

Screening before release
1. Patient-identifying information present?
2. Face/voice/distinctive identifiers visible?
3. Consent/authorisation adequate for the intended audience and medium?
4. Source institution permission required/obtained?
5. Imaging/report overlays de-identified?
6. Dates, IDs, labels and metadata appropriately handled?
7. Case narrative contains indirect identifiers?
8. Educational value justifies retained detail?
9. Access should be public, member-only, cohort-only or restricted?
10. Withdrawal pathway recorded?

Surgical/operative material
Operative footage should identify the educational objective, procedure/context, faculty/contributor, permissions basis and any limitations. It must not be represented as a substitute for supervised training or credentialing.

Sensitive material
Where adequate consent, authority or de-identification cannot be established, the resource must not be publicly released. Restriction does not cure an unlawful or unauthorised use.

Withdrawal
A credible privacy, consent, rights or institutional concern triggers prompt restriction pending review. Audit history is retained even if public access is removed.