Delegation of Authority Standard

GeNext MedEd Foundation — Delegation of Authority Standard

Document code: GMEF-AUTH-002
Version: 1.0
Status: Controlled working standard

Purpose
Defines how decision-making authority may be delegated without losing accountability, traceability or governance control.

Requirements for delegation
Every delegation should state: delegating authority; delegate role/person; decision domain; permitted actions; limits; effective date; expiry/review date; escalation threshold; whether sub-delegation is allowed; and revocation mechanism.

Principles
Delegation transfers authority to act within scope, not ultimate institutional accountability. Delegation cannot override law, governing documents, committee mandates, host-institution authority, IEC/IRB requirements or other competent authority.

Prohibited implied delegation
Access to a system, possession of a password, administrative ability to edit a page, historical practice, seniority, or informal instruction alone does not establish formal authority.

Temporary delegation
Temporary cover during absence must be time-limited and recorded. Emergency action outside ordinary authority must be documented and reviewed promptly by the appropriate authority.

Revocation
Delegation may be revoked for expiry, role change, conflict, risk, inactivity, performance concern or governance decision. Revocation must update system permissions and registers where applicable.

Register fields
Delegation ID; delegator; delegate; scope; limits; start; expiry; status; evidence/reference; revocation/closure date.