Governance Constitution & Appointment Pack

GeNext MedEd Foundation — Governance Constitution & Appointment Pack

Document code: GMEF-GOV-CONST-001  
Version: 1.0  
Status: Controlled draft for governing-authority review and execution  
Prepared: 24 August 2026

Purpose
This pack provides the controlled records required to move governance roles from proposed/vacant status to formally constituted/assigned status. It does not itself constitute any body or appointment until approved and executed by the competent Governing Authority.

Part A — Governing Authority Reconciliation Record

A1. Legal entity record
- Full legal name: GeNext MedEd Foundation
- Legal form / registration particulars: [attach authoritative incorporation/registration evidence]
- Registered office: [verify from authoritative record]
- Current branch / administrative office(s): [reference approved branch-office record]
- Governing document: [MOA/AOA/trust deed/other applicable instrument]

A2. Current governing persons
For each director / trustee / governing member record:
- Full legal name
- Designation
- Appointment / effective date
- Appointment authority/reference
- Current status
- Evidence file/reference

Control: No website statement, historical event role, repository access or informal title is sufficient evidence of corporate authority.

A3. Reconciliation decision
The Governing Authority confirms that the attached authoritative records have been reconciled with the Foundation governance register.

Decision ID: ______  Date: ______  Approved by: ______

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Part B — Academic Council Constitution Record

Proposed body: GeNext MedEd Foundation Academic Council  
Committee ID: GMEF-COM-ACAD-001

Mandate
The Academic Council is the Foundation-level academic standards and programme-governance body. Its remit includes academic standards, programme approval/review, curriculum principles, faculty/mentor eligibility frameworks, assessment and certification standards, academic communities, and academic-quality escalation.

Boundaries
The Council does not replace host-institution clinical governance, statutory registration, university authority, professional councils, IEC/IRB authority, regulators or other competent external authorities.

Proposed composition framework
- Chair / Academic Lead — [to appoint]
- Foundation Governing Authority representative — [to appoint]
- Education / Fellowship representative — [to appoint]
- Research & Academic Council representative — [to appoint after constitution]
- Faculty / Mentorship representative — [to appoint]
- Quality / Assurance representative — [to appoint]
- Additional specialty/domain members — by approved term or co-option

Operating controls
- Terms and membership recorded in the Committee & Council Register.
- Conflicts declared and managed.
- Decisions recorded with meeting/decision IDs.
- Quorum and voting/consensus rule to be approved at constitution.
- Terms reviewed at least annually.

Constitution decision
Status until signed: PROPOSED — NOT YET CONSTITUTED

Effective date: ______  Review date: ______  Constituting decision/reference: ______

Authorised signature(s): ______________________________

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Part C — Research & Academic Council Constitution Record

Proposed body: Research & Academic Council  
Committee ID: GMEF-COM-RES-001

Mandate
Coordinate Foundation research standards, portfolio oversight, methodology support, responsible data practice, publication integrity, mentorship and research-learning pathways.

Domain groups
- Scientific & Methodology Group
- Data & Digital Research Group
- Publication & Academic Integrity Group
- Education & Mentorship Group
- Project / Specialty Working Groups as required

Authority boundary
This Council coordinates and reviews Foundation research activity but does not substitute for IEC/IRB, institutional permissions, regulatory approvals, trial/registry requirements, consent, privacy or responsible-institution authority.

Proposed composition framework
- Chair / Research Academic Lead — [to appoint]
- Scientific / Methodology representative — [to appoint]
- Data / Digital representative — [to appoint]
- Publication / Integrity representative — [to appoint]
- Education / Mentorship representative — [to appoint]
- Quality / Governance representative — [to appoint]
- Project/specialty members — by approved project or term

Constitution decision
Status until signed: PROPOSED — NOT YET CONSTITUTED

Effective date: ______  Review date: ______  Constituting decision/reference: ______

Authorised signature(s): ______________________________

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Part D — Document Controller Appointment Record

Role ID: GMEF-ROLE-DOC-001

Role purpose
Maintain controlled institutional documents, registers, versions, publication status, archive references and superseded-document traceability.

Explicit limitation
The Document Controller administers records and publication control; the role does not create substantive academic, legal, ethics or programme authority.

Appointee: ______  Effective date: ______  Term/review: ______  Delegation/decision reference: ______

Access level approved: ______  Conflict declaration completed: Yes / No

Status until signed: VACANT / UNASSIGNED

Authorised signature(s): ______________________________

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Part E — Quality / Audit Reviewer Appointment Record

Role ID: GMEF-ROLE-QA-001

Role purpose
Conduct or coordinate proportionate internal assurance, review evidence, verify CAPA closure, identify systemic gaps and escalate unresolved institutional risk.

Independence requirement
The reviewer should not be the sole owner, reviewer and closer of the same material non-conformity. Conflicts must be disclosed and alternative review arranged where required.

Appointee: ______  Effective date: ______  Term/review: ______  Delegation/decision reference: ______

Status until signed: VACANT / UNASSIGNED

Authorised signature(s): ______________________________

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Part F — Activation Checklist

A governance body or role may move to Constituted / Assigned only when:
- [ ] Competent authority identified
- [ ] Constitution/appointment decision executed
- [ ] Mandate and boundaries accepted
- [ ] Named person(s) and terms recorded
- [ ] Conflict disclosures completed where applicable
- [ ] Access/permissions assigned on minimum-necessary basis
- [ ] Committee/role register updated
- [ ] Public representation reviewed for accuracy
- [ ] Review/expiry date established

Change control
Every later appointment, resignation, reconstitution, delegation, suspension or closure must retain the earlier record and update the relevant controlled register rather than overwrite institutional history.